Record Keeping
Meet your legal obligations with automated, secure, and audit-ready record-keeping designed specifically for Canada's FINTRAC reporting entities.
Why Record Keeping?
Every reporting entity under Canada’s Proceeds of Crime (Money Laundering) and Terrorist Financing Act (PCMLTFA) must keep records of transactions and client identification for specific time periods. These requirements are mandatory and can lead to penalties or audits if not followed properly.
Our record-keeping solution ensures that your business remains fully compliant with FINTRAC regulations by capturing, storing, and managing records securely in Canada — with minimal effort from your team.
Who Is It For?
This service is for any business that must comply with FINTRAC record-keeping obligations, including:
If you’re legally required to keep transaction, identity, or client records, our solution helps you do it right.
Key Benefits
Eliminate manual tracking and ensure documents are captured and retained as per FINTRAC guidelines.
All records are encrypted and housed in secure Canadian data centres to meet data residency requirements.
Maintain organized logs and records with timestamps and access history for full traceability.
Capture ID documents, large cash transactions, business relationships, and more — all in one system.
Avoid penalties and reputational damage by staying ahead of your legal obligations.
Use Cases
How It Works
Features
Pre-configured categories for client ID, large transactions, business relationships, and more.
Tracks how long each document must be stored and flags them upon expiry.
Easily find documents by client name, transaction date, or file type.
See who accessed or modified a record and when.
Meets Canadian privacy regulations and FINTRAC’s requirements for data protection.
Frequently Asked Questions
Who is required to keep FINTRAC records?
Any reporting entity under PCMLTFA, including mortgage brokers, MSBs, real estate professionals, accountants, and financial institutions.
What is the retention period for records?
Most records must be kept for at least 5 years from the date of creation or transaction.
What happens if we don’t keep proper records?
You may face FINTRAC audits, administrative monetary penalties (AMPs), or legal action.
Where are the documents stored?
All documents are stored securely in Canadian data centres with encrypted access.
Can I search for past records easily?
Yes, the platform supports full-text and metadata-based search to quickly locate documents.
Getting Started
Take control of your compliance today. With our secure, automated record-keeping solution, you can eliminate risk and focus on growing your business.
Fill out the short contact form below or choose another convenient way to reach us. Our team is here to listen, answer your questions, and help you get compliant — fast.
Contact Us
Thank you for your interest. You have multiple options to connect with us.
Use the form to send us a message.